Gorzycki Middle School PTA Executive Board Descriptions
President: Oversee and lead PTA meetings, activities and programs for the year, and represent the Gorzycki PTA at outside meetings and events. Coordination with school administration and all board members is required. Board/general PTA meeting and Vertical team meeting attendance is required.
Time Commitment: 5-15 hours a month
Vice-President: Assist the President in overseeing and leading PTA meetings, activities and programs for the year, and represent the Gorzycki PTA at outside meetings and events. Coordination with school administration and all board members is required. Generally serves as President elect. Board/general PTA meeting and Vertical team meeting attendance is required.
Time Commitment: 5-15 hours a month
Fundraising: Organize GMS PTA’s fundraiser, Love Your School (also named “Tiger Technology Drive”. The Fall fundraiser is a donation drive and requires brief daily announcements, marketing for the campaign, coordinating with the Treasurer and the online banking system, and coordinating with the Communications officer. The position is responsible for preparing receipts for all cash donations. Coordination with the President is required. Attend monthly PTA board and General Membership meetings. Also coordinate Box Tops collection and redemption.
Time Commitment: 1-2 hours a day during Love Your School (lasts for 2 weeks) and then 1-2 hours a month for the rest of the year.
Secretary: Record, transcribe, and post all meeting minutes. Keep a record of all officer information. Coordination with the president is required. Board/general PTA meeting attendance is required.
Time Commitment: 4 hours a month
Membership: Coordinate and conduct membership drive, typically starting the week before school starts and ending October 1. Upon completion of the membership drive, continue to promote membership sales, and manage the processing. Maintain spreadsheet of all members. Send state and national dues and current spreadsheet to Texas PTA; as new memberships are processed, continue to correspond with Texas PTA. Distribute membership cards to PTA members. Promote and support the GMS PTA. Work closely with the Treasurer in order to process membership dues. Coordination with the President is required. Some computer knowledge is useful because all information is recorded on a spreadsheet. Attend monthly PTA board and General Membership meetings.
Time Commitment: 5-10 hours during membership drive, 1-2 hours a month thereafter
Programs: To create programs, jointly, for the school community and the General PTA Membership. Arrange speakers for all general PTA membership meeting. Plan and manage additional programs as needed. Coordination with the president and school administration is required. General PTA meeting attendance is required. Attend monthly PTA board meetings.
Time Commitment: 2-3 hours a month
Treasurer: Responsible for financial records and transactions of the GMS PTA. Writes all checks and deposits funds received. Coordinate with the President, banking institution, online payment provider, annual financial review committee, and various campus coordinators. Perform monthly bank reconciliations and create financial reports including monthly cash activity report and budget report. Prepare sales tax, federal tax and financial documents. Coordination with the President and school administration is required. Board/general PTA meeting attendance is required.
Time Commitment: 3-5 hours a month
Socials: Coordinate the 6th grade social and Tiger Day. Coordination with the president and school administration is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 5-10 hours a week during 6th Grade Social and Tiger Day. 1-2 hours per month for other months
Hospitality: Coordinate teacher luncheons and other events as requested by administration (i.e. STAAR Snacks). Coordination with the president and school administration is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 1-2 hours a month
Partners in Education: Responsible for seeking out business sponsors for PTA, and sending acknowledgement letters for tax purposes. Coordination with the president and school administration is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 5-10 hours during the weeks prior to Tiger Day
Tiger Mart Coordinator: Coordinates all Tiger Mart activities, including soliciting volunteers to man Tiger Mart and purchasing Tiger Mart supplies. Responsible for verifying daily sales amounts and making weekly deposits into the bank. Coordination with the president and school administration is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 2-4 hours a week
Teacher Workroom Coordinator: Coordinates all Teacher Workroom activities, including soliciting volunteers to man the workroom each day and training volunteers on the tasks to be completed in the workroom (i.e. making copies, laminating, die-cutting and other administrative tasks). Coordination with the president and school administration is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 2-4 hours a week
Popcorn Friday Coordinator: Help pop and distribute popcorn and drinks to teachers and administrators as a special treat on designated Fridays throughout the school year. Coordination with the president and school administration is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 1-2 hours a month
Reflections Coordinator: Coordinate the Reflections program, including advertising for the competition, coordinating the judging of entries for GMS and then submitting them to the AISD Reflections Art Show. Coordination with the president and school administration is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 5-10 hours during Reflections
Tiger Team Coordinator: The Coordinator will solicit and manage volunteers to attend lunches each day so students can go outside during lunch. Coordination with the president and school administration is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 1-2 hours a month
Webmaster: Keep the website and calendar up to date with PTA information. Coordination with the president and school administration is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 2-3 hours a month
PTA Newsgroup: Distribute information to the PTA general membership via email. Coordination with the president and school administration is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 4-5 hours a month
Volunteer Coordinator: Locate and organize volunteers for all PTA programs and events. Create and maintain an internet sign up form (via 'Sign Up Genius') for PTA volunteer positions, publish the list and solicit high priority needs. Answer questions from prospective volunteers regarding scope, time commitment, etc. Disperse lists of volunteers to committee leads at the beginning of the school year, and update committee leads as needed. Provide support for all PTA sponsored events that require volunteers. Coordination with the all Board Members is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 1-2 hours a month
Campus Advisory Council (CAC) Representative: Attend all PTA meetings. Attend all Campus Advisor Council meetings. CAC generally meets once a month from 3:45PM to 4:30PM. The PTA is required to give a brief report describing the activities of the PTA to the CAC. The CAC Rep gives this report. Attend monthly PTA board and General Membership meetings.
Time Commitment: 2-4 hours a month
Austin Council of PTA’s (ACPTA) Representative: The ACPTA Representative attends all ACPTA, Bowie Vertical Team (BVT), GMS PTA Executive Board and General Membership meetings. Significant information is relayed to the board. ACPTA schedules approximately 6 meetings and the BVT schedules approximately 5 meetings during the school day each year. Coordination with the President is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 2-4 hours a month
Historian: Document PTA and PTA sponsored events throughout the year. Put together a scrapbook/photo album that compiles the year’s events. Coordination with the President is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: less than 1 hour a month
Parliamentarian: Ensures parliamentary procedure is followed for all meetings. Coordination with the President is required. Attend monthly PTA board and General Membership meetings.
Time Commitment: 1-2 hours a month
Service Chair: The Service chair’s role is to help students connect with their community by giving back. The chair(s) would be responsible for the annual GMS Service Day Fair for students, as well as organizing the service classroom projects and donation of items to local organizations.
Time Commitment: 2-3 hours a month; more during Service Day month
